Project management software is mandatory if you are already running a business. It will help you in managing a project in every step, from setting deadlines to task distribution. If you want to start and finish faster in a short time and in an organized way, there is no other alternative to having project management software.
Whether you want to buy project management software or update to the existing one, you need a checklist before you make the final move. As you know, it is essential to have a checklist, no matter what type of project manager you choose. Here are some things that software project managers should be tracking in project management in 2025.
Ease of Use
Ease of use should be your first priority. Remember, whatever software you invest in should be easy to use. Some popular tools are very difficult to use, and users demand several days of training. You should avoid such tools because you are not going to train every team member separately.
The best software for you will be something that you find easy to use and that will adequately suit your team. There is nothing to worry since most tools offer free trials. It will give you a chance to see how it works before making the final decision to buy.
Project Planning Capability
The key role of project management software is to let its users build project plans effectively. If you are a productive project manager, you have to start the project by making plans from scratch. Choose a tool that will enable you to do some specific tasks. These may include:
- Deadline
- Project starting date
- People involved in the project
- Priority
- Special labels
- Estimated time for the project to complete
Once you have successfully planned all these things, you will get your project completed in the fastest possible time without even missing any deadlines.
Ability of Time Tracking
As a project manager, you must know the current state of every running project. Progress tracking or time tracking features of a project management software can really assist you in this situation. Time tracking features support project managers to track employee hours, contract work, and billable time spent on projects.
With real-time project reporting solutions, you can pull data from various areas of the project management software. Then, you can immediately use it to create reports about the current status of the project. It enables you to keep an eye on your team members’ work progress.
Task Management Capability
The best approach to complete a task is to divide it into many subtasks. It psychologically improves the team members’ ability to reach the goal. At the same time, it also reduces the ultimate pressure. Your chosen software should enable you to:
- Create and manage subtasks from larger tasks
- Set dependencies on a task
- Assign more than one user to a task
- Set a task to recur or repeat at a specific date or time
- Import a list of tasks from an external file
Time-Saving Potentiality
“Choose the project management software that saves your time on a large scale. One thing that every person does not like is repeating the same tasks over and over again. Because of this repetition, there will be trouble catching the deadline. However, some tasks demand repetition, like you must create a task at the beginning of every week or month.
In this scenario, features like recurring tasks of a project management software can support you. Through this feature, you can create a task at the beginning of every month without remembering to do it. Not all project management software will provide you with this feature. So, choose wisely, “ adds Te Wu, CEO of PMO Advisory
Best Project Management Software in 2025
No one would want to compromise on having the best service or product for their business. So why would you?
Choose the right project management software which can be sometimes difficult. However when you are clear about what you want, you can easily find your best option. Let’s discuss some of the top project management software in 2025. These best softwares will support your business in progress and growth.
WP Project Manager
WP Project Manager is among the best project management software so far. It is because of its highly accessible and extremely easy-to-use functionality. You can avail yourself of both its free and premium versions for your business. More than 10,000 firms are actively using the WP Project Manager free version. Through this, you can have the opportunity to create projects, set milestones, assign tasks to team members, and much more.
WP Project Manager premium version will offer you more amazing features. These may include an invoice, a kanban board, a time tracker, a Gantt chart, and a Stripe gateway. You also have the option to try a demo for free before you buy this version. Furthermore, it also comes with multiple pricing plans. Therefore, going for WP Project Manager will be a good choice if you want to get your money’s worth.
Key Features of WP Project Manager
- A Gantt chart that allows you to know the project’s progress
- An advanced time tracker to track time
- Auto-generating reporting system
- Kanban board for managing tasks
- BuddyPress and WooCommerce store are integrated
- Customization permission to control team capacity
- Automated recurring task management to prevent redundancy
- 3 kinds of milestones: Upcoming, Completed, and Late milestones
Trello
Trello is the most commonly known project management software. People often love calling it Trello board instead of calling it Trello project manager. In Trello, each project is called a board. This board is divided into “Charts” and “Lists”. You can drag these charts as well. Trello provides an easy way to track the project progress.
In contrast to other Trello alternatives, Trello is mobile responsive. It allows you to experience a seamless transition between mobile devices and desktops. The free version of Trello should be considered.
Key Features of Trello
- Easy drag and drop feature
- Customization option for the task chart with added action
- Calendar view
- Commenting option with the task
- Reminder with email notification
- The quick checklist management task
JIRA
Jira is yet another known project management software. It allows you to build project roadmaps to map out all projects in progress. It offers a drag-and-drop approach that helps a project manager manage every project detail. The system provides functionality to make user stories and issues, plan sprints, and assign tasks to team members. Jira also has a mobile version for iOS and Android users. This is not available for almost all the Jira alternatives. Although Jira is mainly focused on enterprise-level businesses, you can try it as a startup as well.
Key Features of JIRA
- Offers Kanban boards to identify the progress of tasks
- Customizable project dashboard
- Customized Scrum boards
- Road maps for planning the project’s work
- Strong bug and issue tracker
Conclusion
As a project manager or business owner, you cannot ignore the importance of having project management software. It makes the project delivery easier and faster. However, it is also crucial to find the right and the best one for your business to access all the potential benefits. For that, software project managers must consider and track the trending and most essential features in these tools.
